The Supreme Council 33°

1. Information We Collect

We may collect and process the following personal information:

• Name and contact details (address, telephone number, email address)
• Masonic membership information (Lodge name and number, rank, Chapter membership)
• Information about your participation in Chapter activities and events
• Correspondence and communications with the District
• Photographic images from events (with consent)

2. How We Use Your Information

We use personal information for the following purposes:

• Administering membership and maintaining membership records
• Communicating information about Chapter meetings, events, and activities
• Processing membership applications and transfers
• Maintaining historical records of the District and its Chapters
• Complying with legal and regulatory requirements
• Publishing information on our website and in publications (with appropriate consent)

3. Legal Basis for Processing

We process personal data on the following legal bases:

• Consent: Where you have given explicit consent for specific purposes
• Legitimate Interests: For the administration of the District and its Chapters
• Legal Obligation: Where we are required to process data to comply with the law

4. Data Sharing

We may share personal information with:

• The Supreme Council 33° for England and Wales for administrative purposes
• Individual Chapters within the District for membership administration
• Other Districts or jurisdictions (with your consent) for visiting purposes
• The United Grand Lodge of England where required for verification purposes

We do not sell or share personal information with third parties for marketing purposes.

5. Data Security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. This includes:

• Secure storage of physical records in locked cabinets
• Password protection and encryption for electronic records
• Limited access to personal data on a need-to-know basis
• Regular review of security procedures

6. Data Retention

We retain personal data for as long as necessary to fulfill the purposes for which it was collected, including:

• Membership records are retained while you are an active member and for a reasonable period thereafter
• Historical records may be retained indefinitely for archival purposes
• Financial records are retained in accordance with legal requirements

7. Your Rights

Under data protection legislation, you have the following rights:

• Right of Access: To request a copy of the personal data we hold about you
• Right to Rectification: To request correction of inaccurate data
• Right to Erasure: To request deletion of your data (subject to certain conditions)
• Right to Restrict Processing: To request limitation on how we use your data
• Right to Object: To object to processing based on legitimate interests
• Right to Data Portability: To receive your data in a portable format

To exercise any of these rights, please contact the District Recorder.

8. Website and Cookies

This website uses minimal cookies necessary for basic functionality. We do not use tracking cookies or share data with third-party analytics services.

9. Changes to This Policy

We may update this Data Protection Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be posted on this website.